Job Description
Senior Clinical Trials Administrator
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Job Summary
An exciting opportunity has arisen to join the NHS Blood and Transplant Clinical Trials Unit (CTU), based in Cambridge, as a Senior Clinical Trials Administrator.
NHS Blood and Transplant’s Clinical Trials Unit holds full registration with the UK Clinical Research Collaborative (UKCRC) and has expertise in all aspects of clinical trial planning, set up, conduct, analysis and publication. We collaborate with researchers in the design, conduct, analysis and publication of clinical trials and other prospective research studies, primarily in the fields of transfusion medicine, organ donation and transplantation, tissue and stem cell transplantation.
You will support our Clinical Trials Unit team and get involved in many aspects of our research studies, working in a friendly, professional environment. You will actively contribute by ensuring you provide administrative support in a proactive, timely and efficient manner.
You will have good communications skills, a team-orientated approach and the ability to plan and undertake work in an accurate, methodical and efficient manner. A good eye for detail is essential, as are strong administrative and IT skills. An understanding of the clinical trial process, clinical practice, research governance, and a familiarity with medical terminology would be advantageous.
The CTU offers great opportunities for career development and the chance to make a real difference to patients. You will receive ongoing support in your role to help you develop and achieve your career ambitions.
Main duties of the job
In this role you will play a key role in the operational management of clinical trials that will inform patient and donor care and equity of access to treatment. Your responsibilities will include:
- Working across the clinical operations and data management teams to provide administrative and data management support to one or more clinical trials being conducted by the Clinical Trials Unit (CTU).
- Assisting the Trial Managers in all aspects of running a clinical trial.
- Liaising with site research teams and external stakeholders in a professional, efficient manner.
- Developing expert knowledge and experience of trial methodology, operational practice and governance.
- Tracking and processing payments.
- Facilitating coordination of ethics, regulatory and research and development (R&D) submissions.
- Monitoring shared email accounts, highlighting and prioritising issues as appropriate
- Contribute to the design and testing of new trial databases.
- Managing trial supplies and assisting with the preparation of trial reports
- Arranging meetings and taking minutes
- General office duties for example photocopying and scanning documents
You will be required to undertake occasional travel and spend time away from base to meet the requirements of the post (notice will be given)
About You
Experience and Knowledge
- Experience of clinical trial administration
- Experience in design and testing of new clinical trial databases and associated documentation
- Experience of setting up and maintaining electronic and paper-based filing systems
- Trained and experienced in the use of one or more clinical trial database management systems e.g. MACRO, OpenClinica
- Experience of line management of others
- Knowledge of the International Conference on Harmonisation (ICH), Good Clinical Practice Guidelines (GCP) and data protection legislation
- Highly competent in using Microsoft Office packages (Word, Excel, Visio, Publisher, Outlook and PowerPoint) with advanced keyboard skills
Qualifications and Training
- Honours degree in a relevant science/healthcare related subject and/or equivalent body of knowledge related to a scientific or healthcare field OR equivalent experience gained working in data management or clinical trial support
- RSA Level 2 / equivalent OR demonstrable workplace experience of advanced word processing
- Demonstrate commitment to own Continued Professional Development (CPD).
About Us
It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do.
By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work – and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.
What we offer:
- Hybrid working arrangements – because NHSBT works nationally, we’re able to offer hybrid working options that give you more flexibility to balance work with life.
- Flexible working options – we promote flexible working where the role allows. We’re happy to discuss what flexibility might look like for you.
- Generous annual leave - 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
- Inclusive pension scheme - the NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns). Further details and outline of benefits can be found at: http://www.nhsbsa.nhs.uk/information-about-nhs-pensions
- Supportive learning culture - we’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
- Health and wellbeing support – we offer confidential services including occupational health, employee assistance programme, and wellbeing resources. Our support is available to all colleagues and we endevour to provide tailored workplace adjustments where possible.
As a Disability Confident Employer, we welcome applications from disabled candidates. We will talk with you to explore any adjustments that may help you during the recruitment process.
You can find more information about accessibility, our culture, and how we support applicants on the NHSBT Careers website:
To learn more, please see the job description and person specification. These can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.
Next steps
This vacancy is a fixed term/secondment for 18 months.
This vacancy will close at 23:59 on Tuesday 5th May 2026.
This vacancy may close sooner than the advertised deadline if we receive a high volume of applications, so we recommend applying early.
The assessment process for this role will include: a single interview. Face to face interviews are anticipated to be held at Cambridge Blood Donor Centre on Thursday 21st May 2026 – subject to confirmation.
For informal enquiries please contact Ashley Foster, Clinical Trial Manager, via email at ashley.foster@nhsbt.nhs.uk
